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GDPR register and documents

Know what data you process - and why.

Upload the documents you have and answer questions about your processes - Privacio assembles the GDPR Article 30 register and the VDAI form. What we don't know, we mark instead of guessing.

Start freeDo we need a register?

Want to see a completed example first? Download a free record sample for your sector.

  • Built by practising lawyers
  • Data stays in the EU
  • AI proposes, you confirm
  1. Organisation
  2. Documents
  3. Questions
  4. 4Register

Administration › Premises security

Video surveillance at the entrances

Proposed
PurposeD
Protecting premises and property
Sector template
Legal basisI
Legitimate interest (GDPR Art. 6(1)(f))
legal judgement
Retention periodN
14 days
legal judgementVideo surveillance policy, p. 2
RecipientsK
Not determined
Proposed from a sector template and 2 of your documentsConfirm activity

Linden's lawyers have advised on data protection

SYNLABEndemikAvesco / CATHANNERColliersNordclinic

Why it matters

Every organisation processes data. The register shows how.

The duty comes from everyday processes, not from your sector. Three almost everyone has:

01 · Employees

Employment and payroll

Who you share data with (tax office, social insurance, accountants) and how long you keep files.

02 · Clients

Client contracts

Which contacts and invoices you keep, and which IT services handle them.

03 · Premises

Video surveillance

Why you record, who sees the footage, when it is deleted and whether you need an impact assessment.

How it works

Four steps from not knowing to order.

No legal training and no separate project. A small organisation needs a few working sessions.

  1. Organisation

    Name, sector, contacts.

  2. Documents

    Upload your policies and procedures if you have them. Optional.

    • Work rules.pdf
      12 pages · read
    • Video surveillance policy.pdf
      3 pages · read

  3. Questions

    We only ask what we could not find in your documents.

    Do you film your premises or grounds?

    Do you film your premises or grounds?

  4. Register

    Review, confirm and download the register (.xlsx) and the VDAI form (.docx).

    11 confirmed2 proposed1 not determined

What you get

A register you can show in an inspection.

The register has 24 columns covering every requirement of GDPR Article 30(1)(a)-(g). Gaps are visible at once.

Record of processing activities · 3 of 14 activities
CActivityDPurposeILegal basisNRetentionKRecipients
Employee administrationPerforming employment contractsContract; legal obligation[TO CONFIRM]Tax office, social insurance
Client contractsProviding servicesContract[TO CONFIRM]Accounting service provider
Video surveillanceProtecting propertyLegitimate interest14 daysNot determined
  • Record of processing.xlsx
    14 activities
    Download
  • VDAI form.docx
    From the confirmed register
    Download

Coming soon

DOC

Internal documents

Policies, privacy notices and consents from the confirmed register.

DPIA

Impact assessment (DPIA)

Step by step for video surveillance or call recording.

AI Act

AI use governance

Where you use artificial intelligence and what the EU AI Act requires.
Justinas Jurkonis, attorney and managing partner
„No other area of law is as harmonised across the EU as data protection. Data collection makes up a large share of the work, which is where artificial intelligence adds the most value here.“
Justinas Jurkonis
Attorney, managing partner, Linden

  • Your data stays in the EU

    Storage, backups and AI processing run only in EU regions.

  • AI proposes, you confirm

    Every proposal shows its source. The register and documents are built only from confirmed data.

  • No model training on your data

    We use only providers that contractually commit not to train models on customer data.

Pricing

Pay per year. Start free.

See what your register is missing for free. Choose a plan when you are ready.

Start

€0

See what is missing.

  • Register status overview
  • 3 processing activities
  • List of open questions
Start free

AnnualMost chosen

€99/ year

For a small organisation.

  • Full register (.xlsx)
  • VDAI form (.docx)
  • Review reminders
Choose annual

Annual + AI

€149/ year

For organisations using AI tools.

  • Everything in Annual
  • AI Act module
  • AI tools register
Choose with AI

Impact assessment (DPIA), one-off

When is a DPIA needed?
Call recording
€95
Video surveillance
€195
Order an assessment

Question library

The questions managers actually ask.

Each question has its own page with an answer in plain language.

All questions

Start with a free review of your register.

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